Features
Every part of the school day, thought through
School Gradebook isn't a stack of add-ons. Grades, attendance, the calendar and the parent portal all read from the same records — so the office, the classroom and the kitchen table are always looking at the same thing.
Gradebook & report cards
Enter scores in a weekly grid — one row per student, columns grouped into Daily, Quiz and Test. It behaves like a spreadsheet, but the arithmetic is done for you: your grade weights turn raw scores into an average and a letter grade, and the same numbers flow straight onto the report card. On a phone the same page shows one day at a time, so nothing scrolls sideways.
- The subject list only shows what the class actually takes — you can't grade a subject a child doesn't have.
- Set weights once for the whole school — or give particular grades their own. Younger grades often just average everything, and that’s a switch, not a workaround.
- Each school year keeps its own weights and letter-grade scale, so changing them now never re-scores a year you’ve closed.
- Averages round down to a whole number (or the decimals you choose) — a 91.9 is a 91, never bumped up.
- Report cards print for one child, a whole class, or every student in the school.
| Student | Daily | Quiz | Test | Avg |
|---|---|---|---|---|
| Sofia R. | 96 | 92 | 98 | A |
| Liam O. | 88 | 84 | 90 | B |
| Amara B. | 91 | 95 | 89 | A |
| Noah F. | 79 | 82 | 85 | B |
Attendance
Every school morning each student is recorded present before the day begins. If everyone turned up, there is nothing to do — no page to open, no button to press. You only change the exceptions: tardy, half-day, absent or excused. The running totals feed the report card's attendance summary and the parent's attendance calendar — no separate register to reconcile.
- A weekly grid on a computer, one day at a time on a phone — mark only who was late or out.
- It only runs on real school days, uses your school’s own clock, and never overwrites what a teacher has entered.
- A tardy still counts as present; holidays and half-days come straight from the shared calendar.
- Parents see monthly stats and a colour-coded calendar for their own child.
Behaviour on the report card
The other half of the paper report card — accepts responsibility, is courteous, uses time to good advantage. Your school keeps its own list and its own wording, teachers mark it as the term goes along instead of the night before, and it prints beside the grades.
- Your own list of items — twelve to start with, taken from the printed card. Rename them, reorder them, remove the ones you don’t use.
- Your own marking scale: how many levels and what each is called. Shown as numbers or as stars.
- Marked as often as suits you — each week, each month, or once a term. The teacher’s page shows the current period and says when one hasn’t been done.
- Nothing recorded prints blank, never a zero — and staff see who is unmarked before a hundred cards go through the printer.
Shared calendar & events
One school calendar, colour-coded by event type — holidays, field trips, picture day, parent-teacher evenings. The office defines the event types; teachers can add their own class events and edit the ones they created. Parents see the events relevant to their child. Student birthdays appear automatically.
- List view or month grid, with filters by type.
- Everyone works from one set of dates — no duplicate calendars to keep in sync.
Year average
A · 94%
Attendance
98%
Permission slip · field trip
The parent portal
Parents get into the portal by invitation — from the office or their teacher — never by signing themselves up. Once in, they see grades, the report card, an attendance calendar, the school events for their child, and messages from teachers, with the ability to reply. Permission slips are approved right on screen.
- One family, many children — a single sign-in switches between them.
- It only ever shows their own children's information.
Enrollment & take-home forms
Print take-home enrollment forms, pre-filled with what you already know, so families only correct what's changed — you choose which fields appear and edit the consent paragraph. Then the enrollment-night wizard walks you classroom by classroom, placing each returning student, fixing details, and (if you like) inviting their parent to the portal on the spot. Everything saves as you go, so it can happen over several evenings.
- Every placement has an Undo — nothing is a one-way door.
- Add a brand-new family right inside the wizard.
Incoming
Enrolled
118
Students
B+
School avg
14
Honor roll
Graduation certificates
9 graduates · ready to print
Reports & printables
Report cards for one child, a whole class, or every student in the school — on every plan. Then a Reports page that prints the rest of the school day: the class list for a field trip, the attendance register, a transcript, the year report for the board, graduation certificates. Because reports are built from saved records — and a closed year is locked, keeping its own grade weights and letter-grade scale — a past year always reads the same way.
- Marking behaviour? The report card prints as a folded booklet — grades on one leaf, behaviour on the other, like the paper card. If you don’t, it stays a single page.
- A class list for a field trip or a fire drill — with your own tick columns ("Leaving the museum", "Back at school") so nobody is left behind, plus blank car sheets for the drivers.
- A paper attendance register for the month, and a whole-school attendance summary over any date range.
- A transcript covering every year a student attended — and a certificate of thanks for a teacher at the end of it.
- Grade averages subject by subject and quarter by quarter, with an Excel export you can pivot.
- Grade trends — a line per subject of each student's weekly averages over a rolling last-twelve-weeks window, so a slide shows up before the report card says so. One student or a page per child.
- The teacher writes a comment against each subject; it prints on the card and shows in the parent portal.
Parent–teacher conferences
The office builds a conference evening on a drag-and-drop board — a column per class — or lets it schedule itself. It never books the same family in two rooms at once, and if one evening cannot fit every family it says so and lets you add a second. Families are emailed their times with a link to confirm and add topics, and a reminder goes out the night before.
- One family, several children — seated back to back on one evening, never in two rooms at once.
- Parents confirm and add topics from the email or their portal dashboard.
- Too big for one night? Add a second evening — every family is still seen exactly once.
The Volunteer Organizer
Recurring duty rosters — hot lunch, devotions — shared fairly across your helpers, with any gap in coverage flagged before it becomes a Friday-morning problem. One-off rosters handle field-trip drivers and count seats for the carpool.
- Volunteers need no account — a no-login link lets them line up a substitute.
- Everyone is emailed their dates; the roster prints for the notice board.
- Driving a field trip? Print a blank sheet per car and tick the children off at every stop.
A guided school year, start to finish
The parts that usually mean a long, anxious afternoon of admin are wizards that save as you go and never delete anything.
Setup wizard
Seven steps: profile, year, terms, grading scale, weights, subjects, event types. Finishing activates the year.
Run the year
Grades, attendance, messages, permission slips and events — day to day.
Prepare next year
Clone this year's classes, subjects and terms as a draft; reassign teachers, split or merge rooms.
Close & graduate
Back up, print report cards, promote everyone a grade, graduate the top class. The closed year becomes a record you can read but nobody can change.
Accounts, roles & privacy
Every school lives at its own web address with its own separate data — nobody at one school can ever see another's students. Staff and parents are invited by email and choose their own password from a private link; no one reads a password aloud. And if anyone forgets a password, they reset it themselves from the sign-in page.
School admin
Sets up and runs one school; manages staff, billing and the year. Your principal or board members go here.
Office staff
Runs enrollment, conferences, volunteers and reports — without staff, billing or year-end powers.
Teacher
Grades, attendance and their own roster and calendar. Substitutes too.
Parent
Their own children's grades, attendance and messages.
Your titles, your words
Every staff member also carries the job title your school uses — Principal, Secretary, Board Member, Office Manager — separate from what their account can do. Office staff and board members never count against your teacher seats.
See it with your own school's shape
Multi-grade rooms, your terms, your subjects. We'll walk you through a demo and help you set it up.